How to manage job applications with the JobsKru hiring board

Every application to your school's jobs arrives on your hiring board, a Kanban board where each candidate is a card that you move from stage to stage. This guide shows how to set it up and use it day to day.

1. Set up your application forms

Go to Application forms in your school's menu. There are two kinds:

• Consent form: the privacy notice applicants read and the statements they tick. Start from the English or Thai template (written around Thailand's PDPA), then adapt it: your contact details, how long you keep applications, any optional consents. If you don't create one, applicants see JobsKru's standard notice.
• Questionnaire: your own questions, like a Google Form, with short answers, paragraphs, dates, multiple choice and checkboxes. Mark questions as required, add help text and set length limits.

Mark one of each as the default. In each job's Application forms section you can keep the defaults, pick different forms or skip the questionnaire; you can change this even while the job is live. When you edit a form, a new version is created: applications already received keep exactly what the applicant saw and answered.

Tip: only ask what you need to decide. The builder warns you if a question looks like it asks for sensitive information (such as religion, health or criminal records), which under the PDPA needs explicit consent.

2. Where applications land

Open Applications. Each new application appears in the To Review column. The board has these stages:

1. To Review: new and not yet looked at.
2. Screening: you are checking the profile, documents and answers.
3. Interview: you have invited the candidate to an interview or demo lesson.
4. Offer: you have made an offer.
5. Hired: the candidate accepted.
6. Rejected: not moving forward.

Applications that the candidate withdrew are shown separately, with the reason they gave.

3. Move candidates through the stages

• Drag and drop a card to another column, or within a column to set your own order.
• Prefer the keyboard or a phone? Use the card's Move to… menu, or move it up and down.
• When you move a card to Rejected you can add a short reason for your records.

Every move is recorded with who made it and when, and the candidate sees their updated status straight away.

4. Review an application

Click a card to open the details:

• Contact details and a link to the candidate's JobsKru profile.
• Their cover letter and answers to your questions.
• The privacy notice exactly as they agreed to it, and which statements they ticked.
• The stage history, and a private note that only your team can see.

5. Work as a team

School admins can invite colleagues from Team. Admins manage the school profile, team, billing and forms; members help with jobs and applications. Your school's Activity page records every change made in your account.

6. Report to your management

Open Reports to see, for any period or job:

• The funnel: views → To Review → Screening → Interview → Offer → Hired, with conversion at each step.
• How long candidates spend in each stage, how quickly you first respond, and how many applications have waited more than 7 days.
• Withdrawal reasons and where rejections happen.

Use Download CSV, Print / Save as PDF or Copy summary to share the numbers with your management. Exported files contain applicants' names: share them only with people who need them.

Good practice

• Review new applications within a week. Candidates are often applying to several schools.
• Keep stages up to date so candidates know where they stand.
• Applications are deleted automatically 6 months after the vacancy closes (12 months when the candidate agreed to be considered for other roles); hired candidates' records are kept.

Questions? Contact us at hello@jobskru.com.